Description

Posting Details

Posting Number

S14772P

Working Title

Events Manager

Department

SOM-Administration

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026.

The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.

As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens.

The School of Medicine is located on UGA's Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.

College/Unit/Department website

https://medicine.uga.edu/

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8:00AM - 5:00PM
Flexibility may be needed at times.

Advertised Salary

Commensurate with experience

Posting Date

02/25/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

04/01/2026

Special Instructions to Applicants

The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Event Planner II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Prior experience planning complex events with responsibility for managing event budgets.

Position Summary

The Events Manager at the UGA School of Medicine ( SOM ) directly reports to the Chief of Staff to the Dean and serves an integral role at the school in leading the planning, coordination, and execution of special and signature events hosted throughout the year. This position will partner across the SOM with various colleagues on specific events, as well as potential cross-campus collaborative events. Additionally, this position will interface with a variety of external vendors and work extensively with SOM financial personnel on managing budgeting responsibilities for each event.

Knowledge, Skills, Abilities and/or Competencies

• Demonstrated ability to manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• High-level professionalism and interpersonal skills to successfully work with internal and external constituents, stakeholders, and collaborators.
• Proactive approach to completing tasks with a strong ability to work independently.
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Excellent verbal and written communication skills to coordinate with faculty, staff, students, vendors, and campus partners.
• Knowledge of event planning principles, logistics coordination, and on-site event management.
• Skill in managing event logistics, including scheduling, equipment/furniture setup, registration systems, and guest management.
• Proficiency with productivity tools and communication platforms (e.g., email, spreadsheets, registration systems).
• Ability to coordinate and lead event operations from planning through execution and post-event wrap-up.
• Ability to independently evaluate event needs and ensure compliance with safety, ADA , and institutional policies.
• Ability to maintain financial accuracy, ensure timely submission of purchases, and follow UGA / USG policies.

Physical Demands

• Lifting up to 50 pounds, climbing stairs, sitting or standing for extended periods of time in an office or event location.
• Driving as needed to perform job duties, including off-site locations, off-campus vendors, etc.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Event Coordination

• Work collaboratively with administrators, faculty, and staff to coordinate event logistics.
• Reserve spaces for events to include furniture selection, set-up, décor, and ADA compliance.
• Contract, coordinate, and serve as point of contact for vendors, including negotiation of contracts and submission of appropriate paperwork.
• Effectively coordinate with various SOM employees regarding event logistics, including, but not limited to, marketing and communications; admissions; development; student affairs; IT; business office; facilities; etc.
• Organize set-up and breakdown of each event.
• Serve as day-of, onsite coordinator of each event.
• Create and maintain emergency plans for events and venues.
• Recruit, organize, and direct volunteers for hosted events.
• Manage event registration, invitations, guest lists, name tags, and RSVPs.

Percentage of time

60

Duties/Responsibilities

Finance and Policy Compliance

• Create and maintain budgets for each event, including working alongside SOM financial and procurement professionals regarding the acquisition and payment for goods and services.
• Track expenditures per event via budgeting spreadsheets.
• Review quotes, invoices, and contracts for accuracy and policy compliance.
• Submit purchases in a timely manner per UGA policies and guidelines to the appropriate business office personnel to ensure on-time payments.
• Ensure compliance with USG and UGA policies and regulations and maintain proper documentation, as needed.

Percentage of time

25

Duties/Responsibilities

Consultation

• For events outside the purview of this role, yet still hosted by other entities at the SOM (e.g., faculty, research, admissions, student affairs, student organizations, etc.), provide consultation and guidance regarding event planning and management.
• Create and maintain event planning guides, vendor lists, safety protocols, and other documents for others' use in their own planning efforts.

Percentage of time

10

Duties/Responsibilities

Engagement

• Attend and engage with applicable SOM meetings, trainings, and professional development opportunities.
• Other duties as assigned.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Wendy Gilfedder

Recruitment Contact Email

somhr@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents