Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday- Friday, 8AM-5PM
Occasional evenings or weekends required.
Ability to travel on evenings or weekends.
Advertised Salary $43,397.00 Posting Date 02/16/2026 Open until filled Yes Closing Date Proposed Starting Date 03/09/2026 Special Instructions to Applicants
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Event Planning Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary

• Processing constituent registration applications for participation in specific Institute of Continuing Judicial Education (ICJE) learning activities.
• Organizing and producing pre-conference materials for distribution on-site.
• Compiling evaluation data and attendance records for post-conference reports.
• Coordinating pre-conference venue logistics such as food service, audio visual needs, meeting space set-up and other related tasks.
• Collegial interaction will the assigned coordinator as well as persons working in the area of administration as routinely needed.

Also, occasional overnight, in-state travel to conference venues.
Knowledge, Skills, Abilities and/or Competencies

• Significant periods of time using a computer work station, along with the capability and interest in learning new computer skills.
• Proficient in attentiveness to detail, multi-tasking, and prioritization.
• Demonstrable ability as well as willingness to interact hospitably as a colleague with other personnel in the organization is also a key element of successfully doing the work.
• Ability to create and maintain database software information for registration and educational reporting purposes.

Physical Demands

• Occasionally lift the equivalent of a paper or banker's box weighing 25 pounds
• Work each day, usually seated, with computer screen data for lengthy periods of time
• Computer work station in a shared office space involving some telephonic interaction with other people
• Driving as needed to perform job duties

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Input attendee registrations in to PSO, including sorting training request applications, verifying/ updating personal information; emailing receipts and confirmations to attendees.
• Telephone, fax, and e-mail communication regarding enrollment issues related to sign-up forms to verify inconsistent or incomplete information.
• Maintain attendee rosters for approximately 25 ongoing events involving over 1500 constituents and about six constituency groups.
• Maintain and report this information to different committees and groups regularly using PSO, MS Word and MS Excel.
• Regularly send email reminders to constituents regarding upcoming courses including, constituent advisements, venue specifications and enrollment modifications.

Percentage of time 60 Duties/Responsibilities

• Assist the event coordinator prior to the conference with compiling all materials needed on-site, including attendees' name badges, handout materials, special dietary cards for meals and any other special needs for the conference.
• Prepare feedback forms used on-site by attendees, i.e. evaluations.

Percentage of time 15 Duties/Responsibilities

• Assist the event coordinator after completion of the conference with reporting the course evaluation feedback, both numerical data and written comments for dissemination to the coordinator of the event, any speakers or other appropriate staff members for dissemination to the board of trustees on a quarterly basis.
• Input, maintain, and regularly report approved hours of attendance to staff members as well as other committees and groups (hours will be maintained in PSO as well as an MS Excel spreadsheet).

Percentage of time 15 Duties/Responsibilities

• In-state travel to provide on-site assistance for various ICJE programs.
• Assist coordinator with online course preparation and administration.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name UGA School of Law Budget Office Recruitment Contact Email LawBudget@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents