Description

Posting Details

Posting Number

S15852P

Working Title

Alumni Relations Officer

Department

Terry-Devel & Alumni Relations

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Typically, Monday through Friday 8:00 am - 5:00 pm

Advertised Salary

$40,000 + commensurate with experience

Posting Date

10/05/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

11/22/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Event Planning Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

This incumbent will serve as an integral part of the Terry College Development & Alumni relations team to reach out and engage our more than 70,000 alumni. This employee will work specifically with MBA alumni and function largely as an event planner for strategic events and initiatives to benefit the college. A large portion of this position will be dedicated to alumni relations and outreach to our graduate population of alumni. This will include creating a strategy for this outreach and executing appropriately.

In addition, this employee will oversee and coordinate all logistics relating to the annual Terry College Homecoming Tailgate - the largest externally facing event hosted by the College.

This employee will also provide strategic coordination and administrative support for the Young Alumni Board's Student Support Committee, fostering collaboration between alumni and student services to advance student engagement initiatives and programming. Supports committee operations, annual workshops, and other initiatives aligned with the college's students and alumni engagement priorities. As a member of the Terry College Development and Alumni Relations team, this incumbent will be expected to attend bi-weekly staff meeting, monthly department meetings, and campus-wide division meetings.

Knowledge, Skills, Abilities and/or Competencies

• Proficient in Microsoft Office Suite - Excel, PowerPoint, and Word.
• Experience working with CRM software.
• Works well in team setting and independently.
• Attention to detail.
• Solution-based approach to handling daily tasks.
• High-level of organizational skills.
• Time management skills.
• Ability to prioritize tasks and meet deadlines.

Physical Demands

• Sit and stand for long periods of time.
• Move chairs and tables for event setup and move boxes up to 10 lbs.
• Driving as needed to perform job duties.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Create opportunities for alumni engagement and student connections and serve as liaison with Undergraduate Student Services team.

• Coordinate six annual alumni workshops
  • Coordinate prep calls with selected speakers
  • Gather headshots and bios for event promotion
  • Serve as alumni point of contact for day of (parking, logistics, etc.)
  • Enter activity into GAIL and send thank you notes to alumni who participate
• Partner on Back to Business event
  • Secure alumni to participate in the event
  • Coordinate with USS on printed materials and give-a-ways
  • Staff event
• Coordinate Terry Talks series
  • Work with USS to identify event dates and times
  • Coordinate with Development Team to secure speakers
  • Liaise with alumni speakers on logistics and timing
• Liaise with student support committee on YAB
  • Schedule and participate in monthly Student Support Committee calls
  • Assist the committee in selecting panelists for six annual alumni workshops
  • Partner with the Undergraduate Student Services Office to relay strategic initiatives and alumni/student engagement opportunities to members of the committee.
  • Support day to day committee workings and all other committee initiatives

Percentage of time

25

Duties/Responsibilities

Coordinate all logistics for annual Terry College Homecoming Tailgate - this includes:

• Design promotional materials to be used on website, social, etc.
• Manage GAIL event registration, invitations, website content, etc.
• Vendor management for printed invitation, catering, entertainment, facilities, signage, décor, football tickets, etc. by securing contracts and supplies.
• Oversee budget estimates and actual expenditures for program activities supported by Foundation accounts and state accounts, complying with regulations and policies.

Percentage of time

25

Duties/Responsibilities

Coordinate Various Alumni Events - Young Alumni Events, Department Events, Affinity Group Events, etc. this may include:

• Coordinating vendor services, calendar entries, registration links, creating and sending invitations, creating slides, etc. Ex: Alumni Information Session, Alumni Awards & Gala, Alumni receptions, Young Alumni events, etc.
• Technical support including A/V and IT set-up.
• Provide support to Director of Alumni Relations for alumni board and young alumni board committees and subcommittees.
• Alumni Awards & Gala
  • Coordinate all Gala vendors including floral, rentals, decor, outsider catering, entertainment, etc. This includes scheduling, site visits, parking, set-up and breakdown, billing, etc. ( NEW )
  • Assist with Gala Auction website preparation by writing item descriptions, taking photos of items, preparing auction websites, etc.

Percentage of time

20

Duties/Responsibilities

Assist efforts for Graduate Alumni Relations - develop strategy to include:

• Coordinate MBA Alumni Lunch & Learn Series
  • Manage logistics including event space, catering, and parking needs.
  • Prepare email and promotional materials for event
  • Create registration in GAIL
  • Prepare speakers for their portion of the program.
  • Work with MBA Departments to collaborate efforts.

Percentage of time

20

Duties/Responsibilities

Co-Lead Student Philanthropy Council

• Coordinate application process and candidate interviews
• Create curriculum for monthly meetings and invite guest speakers
• Coordinate team building activities for Council members

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Christine Smith

Recruitment Contact Email

ctsmith@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource)
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents