Description

Posting Details

Posting Number

S15629P

Working Title

Senior Event Coordinator

Department

CAES-Tifton Conf Center

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Schedule varies around events and meetings held at the Conference Center and will include some nights and weekends.

Advertised Salary

Commensurate with Experience

Posting Date

08/19/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

10/01/2026

Special Instructions to Applicants

Please include: Resume, cover letter and a list of references.

Location of Vacancy

Tifton Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Event Planner II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

The Event Planner is responsible for planning, coordinating, and overseeing complex meetings, conferences, and special events from initial planning through on-site execution. The individual serves as the primary liaison for clients, managing event logistics, vendor coordination, catering, lodging, technical services, staffing, and security needs to ensure a successful event experience. Responsibilities include negotiating contracts, preparing and managing budgets, monitoring conference center expenditures, and ensuring accurate billing for all event-related charges.

The position involves building and maintaining strong relationships with clients, vendors, and stakeholders while providing exceptional customer service.

Knowledge, Skills, Abilities and/or Competencies

• Strong planning, organizational, and project management skills with the ability to coordinate multiple priorities and complex event details
• Ability to establish and maintain effective working relationships with clients, colleagues, vendors, and other stakeholders
• Demonstrated ability to work independently while exercising sound judgment in event planning, contract negotiations, and logistical coordination
• Commitment to providing exceptional customer service and ensuring high levels of client satisfaction
• Proficiency in learning and utilizing event management, financial, and other computer software systems to support daily operations
• Strong communication and problem-solving skills with the ability to adapt to changing client and event needs
• Flexible schedule, including frequent evening and weekend work to support event operations and client needs

Physical Demands

• Walking
• Bending
• Lifting
• Driving as needed to perform job duties

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Planning, coordinating, and overseeing the on-site management of highly complex meetings, conferences, and special events.
• Work closely with clients, vendors, and event stakeholders to ensure seamless event execution by coordinating security, audiovisual and technical support, catering, staffing, and other operational services.
• Serve as a primary point of contact for clients throughout the event lifecycle.
• Managing event logistics from initial planning through completion, ensuring client satisfaction, and addressing business and operational needs.
• Maintain a flexible work schedule to meet event demands.

Percentage of time

60

Duties/Responsibilities

• Maintains relationships with past clients and conducts targeted outreach to promote conference center services.
• Cultivates with external meeting planners to negotiate contracts, manage budgets, and secure new business opportunities for the conference center.
• Engages in outreach opportunities to promote the conference center and support potential clientele.

Percentage of time

40

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Lynda Fisher

Recruitment Contact Email

Lynda.Fisher@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

1. Other Documents #1
2. Other Documents #2